TERMS AND CONDITIONS
Vendor / Exhibitor Terms & Conditions
Vendors exhibits may be set up on Friday, June 26, 2020 (the day before the expo) between 3:00 pm and 7:00 pm. Vendors traveling from out of state and vendors with extenuating circumstances may set up on the morning of the expo between 7:00 am and 8:30 am on June 27, 2020.
Vendor’s exhibits must be fully set up and staffed by 8:45 am the day of the show.
Vendor’s exhibits must be open and staffed during show hours, 9:00am to 4:00pm.
Vendors may dismantle exhibits no earlier than 4:00 pm on the day of the show.
Vendors are responsible for, and must obtain, all permits and licenses required to participate in the Second Half Expo. Sales tax permit, Health Department license, etc.. Copies of all applicable materials will be provided to Second Half Events, Inc., along with vendor application and contract prior to show. If Second Half Events, Inc. does not receive License/Permit and have a copy on file, the Vendor will not be allowed to exhibit and will be removed from show.
Any Vendor that will be selling a product and will collect monies (cash, check, credit card) from attendees as part of a transaction at the expo, will be required by the State of Oklahoma Tax Commission to provide a copy of vendor’s Sales Tax License/Permit to Second Half Events, Inc. Second Half Events, Inc. will need to receive Vendor License along with vendor application and contract prior to show. If Second Half Events, Inc. does not receive License/Permit and have a copy on file, the Vendor will not be allowed to sell products or collect money at the expo.
Vendor’s exhibit materials must meet fire and safety regulations. Second Half Events, Inc. and the Fire Marshall will be inspecting and may confiscate any materials that do not meet regulations.
Vendors will not use, store or transport hazardous materials at show or on or in the Oklahoma State Fair Park and it’s facilities.
Second Half Events, Inc. will assign exhibit space at its discretion. Second Half Events, Inc. will take into account Vendor choices provided on show application.
Parking will be designated for Vendor’s employees, agents and representatives.
No Smoking or tobacco products are permitted on or in the Oklahoma State Fair Park and it’s facilities.
Only foods that are individual pre-packaged treats can be given away to attendees and guests. All treats will be subject to the discretion of Second Half Events, Inc., Oklahoma State Fair Park and Oklahoma State Health Department. All suspicious or questionable food products will be removed from display.
Only product samples that are prepackaged, sealed and not intended for immediate consumption may be given away or sampled to attendees. All samples will be subject to the discretion of Second Half Events, Inc., Oklahoma State Fair Park and Oklahoma State Health Department. All suspicious or questionable samples will be removed from display.
Vendors will not provide or permit beer, wine, liquor or any other alcoholic beverage of any kind to be sold, given away or consumed at the show or on or in the Oklahoma State Fair Park and it’s facilities.
Second Half Events, Inc. does not guarantee attendance or booth traffic at the show.
Vendors may not sublet or reassign exhibit space, unless prior written permission is acquired from Second Half Events, Inc..
Vendors may exhibit only those products expressly named in the application, unless prior written permission is acquired from Second Half Events, Inc..
All media audio or video played or displayed by vendors must be authorized in writing by the copyright owner as required by law.
Vendor’s exhibit will not visually, physically or audibly disturb aisles or adjacent Vendors.
Vendor will not attach any materials to columns, walls, floors or any other part of the facility or to any furniture at the facility. Banners may be attached with zip-ties or twine. Vendors will be required to return exhibit space to original condition.
This contract is non-cancelable by Vendors. If, due to unforeseen circumstances, Vendors are unable to participate in the show, Vendors will notify Second Half Events, Inc. in writing at earliest possible date. There will be a credit to the next year’s show.
Vendors may not use the logo for the show or any other tangible or intangible property of Second Half Events, Inc. / Second Half Expo or the Oklahoma State Fair Park without prior written consent.
Vendors is responsible for any loss, theft or destruction of it’s goods or property while at the show. To the fullest extent allowed by law, Second Half Events, Inc. and the owner/operator of the facility, and their respective officers, directors, members, employees, agents, volunteers and representatives, are not responsible for the acts or omissions of any security equipment or security personnel.
Vendors hereby grant Second Half Events, Inc. and its designates the right to use photographs, audio/video creations or other renderings of Vendor’s exhibit space at the show for an unlimited period of time for its own purposes without compensation.
Vendors shall protect, indemnify, defend and hold harmless Second Half Events, Inc., the owner/operator of the facility and any person associated with the sponsorship or administration of the show, and their respective officers, directors, members, employees, volunteers, agents and representatives, (collectively, the “indemnified Parties”) from and against any third party claims, demands, proceedings, suits and actions, including any related liabilities, obligations, losses, damages, deficiencies, penalties, taxes, levies, fines, judgments, settlements, costs, expenses, legal fees and disbursements, and accountants fees and disbursements, incurred by or asserted against any of the Indemnified Parties that relate to, arise out of or result from Vendor’s participation in the show.
The Indemnified Parties’ maximum liability for damages in connection with this contract, regardless of the cause of action, will not exceed the total amount paid by vendor to Second Half Events, Inc. for exhibit space at the expo. in no event will any of the indemnified parties be liable to Vendor or any other person or entity for any incidental, special, indirect, punitive, exemplary or consequential damages, including, without limitation, loss of profits, revenue, business or goodwill, whether in an action in contract, tort (including, without limitation, negligence and strict liability) or otherwise, even if the indemnified parties have been advised or knew of the possibility of the damages. The foregoing limitation of liability applies even if any remedy under this contract fails of its essential purpose.
If all or any portion of the show is not held due to war, fire, strike, government regulation or restriction, natural or public catastrophe or any other event of force majeure, Second Half Events, Inc. will refund to Vendor any prepaid amounts on a prorated basis. None of the Indemnified Parties will be liable if the facility is damaged for any cause whatsoever.
By entering into this contract, the parties do not intend to undertake a joint venture. Neither party will be the agent of the other and neither party will have any authority to create or assume any obligations whatsoever in the name of the other party or on it’s behalf. This contract establishes a business relationship between Vendor and Second Half Events, Inc.. Vendor hereby acknowledges that Second Half Events, Inc. may communicate with vendors via fax, email, telephone, text, U.S. Mail or any other method. Vendors may opt out of receiving these communications at its discretion.
Vendors agree to; (i) obey all laws , by-laws, ordinances and regulations governing use of the facility and operation of the show; (ii) abide by the rules and regulations of the city, fire and police departments and of any other government or regulatory body having authority to regulate the facility and the show; (iii) obey all laws, including those pertaining to health and safety, consumer protection and protection of visitors to the show; (iiii) abide by all rules and regulations governing the show established from time to time by Second Half Events, Inc.
Second Half Events, Inc. reserves the right, in its sole and unfettered discretion to: (i) determine the eligibility of Vendors and exhibits for the show; (ii) reject or remove exhibits, Vendors, Vendor’s personnel or promotional activities that Second Half Events, Inc. considers objectionable, inappropriate, disruptive or dangerous; (iii) change or modify the layout of the show and/or relocate exhibits or exhibitors to comparable space; (iiii) cancel, in whole or in part, the show due to an event of force majeure; or (v) change the date, location and duration of the show; without any liability to Second Half Events, Inc.
Website Terms & Conditions
CONDITIONS OF USE
Welcome to our website! Second Half Events, Inc. provides our services to you subject to the following conditions. If you visit this website, you accept these conditions. Please read them carefully.
When you visit Second Half Events, Inc. or send e-mails to us, you are communicating with us electronically. You consent to receive communications from us electronically. We will communicate with you by e-mail or by posting notices on this site. You agree that all agreements, notices, disclosures and other communications that we provide to you electronically satisfy any legal requirement that such communications be in writing.
All content included on this site, such as text, graphics, logos, button icons, images, audio clips, digital downloads, data compilations, and software, is the property of Second Half Events, Inc. or its content suppliers and is protected by international copyright laws. The compilation of all content on this site is the exclusive property of Second Half Events, Inc., with copyright authorship for this collection by Second Half Events, Inc., and is protected by international copyright laws.
Second Half Events, Inc.’s trademarks and trade dress may not be used in connection with any product or service that is not Second Half Events, Inc.’s, in any manner that is likely to cause confusion among customers, or in any manner that disparages or discredits Second Half Events, Inc. All other trademarks not owned by Second Half Events, Inc. that appear on this site are the property of their respective owners, who may or may not be affiliated with, connected to, or sponsored by Second Half Events, Inc..
LICENSE AND SITE ACCESS
Second Half Events, Inc. grants you a limited license to access and make personal use of this site and not to download (other than page caching) or modify it, or any portion of it, except with express written consent of Second Half Events, Inc. This license does not include any resale or commercial use of this site or its contents: any collection and use of any product listings, descriptions, or prices; any derivative use of this site or its contents; any downloading or copying of account information for the benefit of another merchant; or any use of data mining, robots, or similar data gathering and extraction tools. This site or any portion of this site may not be reproduced, duplicated, copied, sold, resold, visited, or otherwise exploited for any commercial purpose without express written consent of Second Half Events, Inc. You may not frame or utilize framing techniques to enclose any trademark, logo, or other proprietary information (including images, text, page layout, or form) of Second Half Events, Inc. and our associates without express written consent. You may not use any meta tags or any other “hidden text” utilizing Second Half Events, Inc.’s name or trademarks without the express written consent of Second Half Events, Inc. Any unauthorized use terminates the permission or license granted by Second Half Events, Inc. You are granted a limited, revocable, and nonexclusive right to create a hyperlink to the home page of Second Half Events, Inc. so long as the link does not portray Second Half Events, Inc., its associates, or their products or services in a false, misleading, derogatory, or otherwise offensive matter. You may not use any Second Half Events, Inc. logo or other proprietary graphic or trademark as part of the link without express written permission.
YOUR MEMBERSHIP ACCOUNT
If you use this site, you are responsible for maintaining the confidentiality of your account and password and for restricting access to your computer, and you agree to accept responsibility for all activities that occur under your account or password. If you are under 18, you may use our website only with involvement of a parent or guardian. Second Half Events, Inc. reserves the right to refuse service, terminate accounts, remove or edit content, or cancel orders in their sole discretion.
REVIEWS, COMMENTS, EMAILS, AND OTHER CONTENT
Visitors may post reviews, comments, and other content: and submit suggestions, ideas, comments, questions, or other information, so long as the content is not illegal, obscene, threatening, defamatory, invasive of privacy, infringing of intellectual property rights, or otherwise injurious to third parties or objectionable and does not consist of or contain software viruses, political campaigning, commercial solicitation, chain letters, mass mailings, or any form of “spam.” You may not use a false e-mail address, impersonate any person or entity, or otherwise mislead as to the origin of a card or other content. Second Half Events, Inc. reserves the right (but not the obligation) to remove or edit such content, but does not regularly review posted content. If you do post content or submit material, and unless we indicate otherwise, you grant Second Half Events, Inc. and its associates a nonexclusive, royalty-free, perpetual, irrevocable, and fully sublicensable right to use, reproduce, modify, adapt, publish, translate, create derivative works from, distribute, and display such content throughout the world in any media. You grant Second Half Events, Inc. and its associates and sublicensees the right to use the name that you submit in connection with such content, if they choose. You represent and warrant that you own or otherwise control all of the rights to the content that you post, that the content is accurate, that use of the content you supply does not violate this policy and will not cause injury to any person or entity, and that you will indemnify Second Half Events, Inc. or its associates for all claims resulting from content you supply. Second Half Events, Inc. has the right but not the obligation to monitor and edit or remove any activity or content. Second Half Events, Inc. takes no responsibility and assumes no liability for any content posted by you or any third party.
SERVICE AND PRODUCT DESCRIPTIONS
Second Half Events, Inc. attempts to be as accurate as possible. However, Second Half Events, Inc. does not warrant that service or product descriptions or other content of this site is accurate, complete, reliable, current, or error-free. If a service or product offered by Second Half Events, Inc. itself is not as described, your sole remedy is to contact us to request a review of the sale. Refunds may be granted at Second Half Events, Inc.’s sole discretion.
DISCLAIMER OF WARRANTIES AND LIMITATION OF LIABILITY
THIS SITE IS PROVIDED BY SECOND HALF EVENTS, INC. ON AN “AS IS” AND “AS AVAILABLE” BASIS. SECOND HALF EVENTS, INC., MAKES NO REPRESENTATIONS OR WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, AS TO THE OPERATION OF THIS SITE OR THE INFORMATION, CONTENT, MATERIALS, SERVICES, OR PRODUCTS INCLUDED ON THIS SITE. YOU EXPRESSLY AGREE THAT YOUR USE OF THIS SITE IS AT YOUR SOLE RISK. TO THE FULL EXTENT PERMISSIBLE BY APPLICABLE LAW, SECOND HALF EVENTS, INC. DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. SECOND HALF EVENTS, INC. DOES NOT WARRANT THAT THIS SITE, ITS SERVERS, OR E-MAIL SENT FROM SECOND HALF EVENTS, INC. ARE FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS. SECOND HALF EVENTS, INC. WILL NOT BE LIABLE FOR ANY DAMAGES OF ANY KIND ARISING FROM THE USE OF THIS SITE, INCLUDING, BUT NOT LIMITED TO DIRECT, INDIRECT, INCIDENTAL, PUNITIVE, AND CONSEQUENTIAL DAMAGES. CERTAIN STATE LAWS DO NOT ALLOW LIMITATIONS ON IMPLIED WARRANTIES OR THE EXCLUSION OR LIMITATION OF CERTAIN DAMAGES. IF THESE LAWS APPLY TO YOU, SOME OR ALL OF THE ABOVE DISCLAIMERS, EXCLUSIONS, OR LIMITATIONS MAY NOT APPLY TO YOU, AND YOU MIGHT HAVE ADDITIONAL RIGHTS.
By visiting Second Half Events, Inc., you agree that the laws of the state of Oklahoma, without regard to principles of conflict of laws, will govern these Conditions of Use and any dispute of any sort that might arise between you and Second Half Events, Inc. or its associates.
Any dispute relating in any way to your visit to Second Half Events, Inc. or to services or products you purchase from Second Half Events, Inc. shall be submitted to confidential arbitration in the state of Oklahoma, except that, to the extent you have in any manner violated or threatened to violate Second Half Events, Inc.’s intellectual property rights, Second Half Events, Inc. may seek injunctive or other appropriate relief in any state or federal court in the state of Oklahoma, and you consent to exclusive jurisdiction and venue in such courts. Arbitration under this agreement shall be conducted under the rules then prevailing of the American Arbitration Association. The arbitrators award shall be binding and may be entered as a judgment in any court of competent jurisdiction. To the fullest extent permitted by applicable law, no arbitration under this Agreement shall be joined to an arbitration involving any other party subject to this Agreement, whether through class arbitration proceedings or otherwise.
SITE POLICIES, MODIFICATION, AND SEVERABILITY